Which term describes the process of protecting paper records by keeping them in an orderly system with restricted access?

Which term describes the process of protecting paper records by keeping them in an orderly system with restricted access?

• A. The filing system
• B. Sorting
• C. Securing physical records
• D. Shredding

Answer: (C)

Securing physical records means safeguarding paper documents by storing them in an orderly, well-labeled system while restricting access to authorized personnel. It combines good organization with controlled access so records can be found efficiently yet remain protected from unauthorized viewing. The filing system focuses on organizing for retrieval but doesn’t inherently address security or access control. Sorting is about grouping items by category, not about protection. Shredding is about destroying records to prevent access, not about keeping them safe and accessible.

Securing physical records means safeguarding paper documents by storing them in an orderly, well-labeled system while restricting access to authorized personnel. It combines good organization with controlled access so records can be found efficiently yet remain protected from unauthorized viewing. The filing system focuses on organizing for retrieval but doesn’t inherently address security or access control. Sorting is about grouping items by category, not about protection. Shredding is about destroying records to prevent access, not about keeping them safe and accessible.