Which term describes the procedures for protecting paper files and documents, including using file cabinets, maintaining an orderly filing system, and restricting access to unauthorized personnel?

Which term describes the procedures for protecting paper files and documents, including using file cabinets, maintaining an orderly filing system, and restricting access to unauthorized personnel?

• A. Securing physical records
• B. Identifying incorrectly spelled words
• C. Spreadsheet application
• D. Witness questioning strategy

Answer: (C)

Protecting paper records involves putting in place physical safeguards, keeping documents organized, and controlling who can view them. The term that best captures all of these practices is securing physical records. Using file cabinets protects documents from damage or theft, an orderly filing system helps locate and protect papers, and restricting access ensures confidentiality and integrity by limiting who can handle them. The other terms relate to different tasks—proofreading for spelling issues, a digital spreadsheet tool for data in electronic form, and a strategy for questioning witnesses in court—none of which describes the safeguarding and organization of paper documents.

Protecting paper records involves putting in place physical safeguards, keeping documents organized, and controlling who can view them. The term that best captures all of these practices is securing physical records. Using file cabinets protects documents from damage or theft, an orderly filing system helps locate and protect papers, and restricting access ensures confidentiality and integrity by limiting who can handle them. The other terms relate to different tasks—proofreading for spelling issues, a digital spreadsheet tool for data in electronic form, and a strategy for questioning witnesses in court—none of which describes the safeguarding and organization of paper documents.